PRIVACY & DATA POLICY

If you would like to be removed from all contacts by Sarah Green and the Liberal Democrats, please email data.protection@libdems.org.uk

The Liberal Democrats' Privacy Policy can be viewed here https://www.libdems.org.uk/privacy

If you would like more information on any part of this privacy policy, or have any questions about this policy, then please contact us by emailing sarah.green.mp@parliament.uk

Changes to our Privacy Policy

We keep our privacy policy under regular review and as such it may be updated from time to time so you should check it each time you submit personal information to us. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use this website to submit personal information to us.

Data Retention Policy

Sarah Green and her office collect and process personal data from constituents and members of the public which can include emails, letters, images and phone records in electronic and hard copy format.

The UK Data Protection Act 2018 (UK DPA) and the UK General Data Protection Regulation (UK GDPR) requires that data subjects are informed of how their data will be used, and in particular how long their data will be retained for. These are known as data retention periods.

Data Controllers should retain personal data no longer than necessary and process data with the key principles of storage limitation and data minimisation in mind.

This policy and schedule details how long Sarah Green, as the Data Controller, will process personal data.

General

Where required by legislation, regulation or where the data is relevant to an ongoing Casework matter, data will be retained for as long as required. Otherwise, data will be retained for 1 year after the last correspondence or case closure.

Special Category data - The UK GDPR defines Special Categories of Data, specifically, racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

The process of data deletion / destruction

Decisions will be taken at the point of documents reaching their retention date. A review will be made prior to the deletion / destruction of the document. Where there are hard copy documents, these will be disposed of securely.

Updated: 28 May 2024